Executive Assistant to the MD

Job Number: 1622

External Description:

Randstad Sourceright; where technology innovation and our exceptional human touch make us the market leader in Global Recruitment Outsourcing. 

 

The EA supports the MD UK & Ireland and a small leadership team. The EA will conduct secretarial and administrative services/tasks for ELT members to enable them to perform their jobs effectively, with optimal use of time and resources available.

 

Responsibilities will include

 

• managing relationships with clients to ensure their needs are met while supporting senior colleagues in managing more complex client and customer relationships
• overseeing, organizing and ensuring distribution of incoming and outgoing email to clients
• drafting, revising and sending correspondence to clients
• acting as the first point of contact for requests from clients, scan these requests for urgency and confidentiality, answer, redirect, monitor and/or follow-up.
• collecting data, preparing, revising and distributing reports
• acting as a sounding board for directors
• delivering own prescribed outcomes and/or support others by carrying out designated facilities management activities using existing systems and protocols
• planning and organizing office and travel logistics
• writing and distributing memos and internet items on behalf of management
• preparing and reviewing reports / presentations
• arranging venues, equipment, catering, accommodation and travel for complex events involving multiple participants arriving from various locations
• arranging meeting facilities and providing the required assistance for participants, preparing documentation, taking notes and making sure actions are being addressed.

 

What you will need

 

• proven EA experience at Senior level
• to have worked in an international or multi geographical role and used to working with different time zones
• have an intuitive, predictive approach
• first class organisation and communication skills
• excellent attention to detail
• a customer and service led focus
• strong presentation preparation skills
• ability to work in London approximately twice per week on flexible days

 

It’s also nice to have

 

• experience in a recruitment or service led business 
• advanced google suite knowledge (gmail and google slides, google sheets etc)

 

In return you will receive 

 

• opportunity to work with a world class recruitment business with leading technology, tools and innovation which allow our teams to focus on the human side of recruitment and provide a first class experience to both our clients and our candidates
• excellent benefits package including holidays which can be bought and sold and a competitive share scheme
• flexible working, ability to work from home mixed with some office presence as needed. 

 

Please apply today to join our world class team.

Job Number: 1622

Community / Marketing Title: Executive Assistant to the MD