our team.

Executive Management Assistant

Location: Essen, Germany


Job Number: 3336

External Description:

What does work mean to you? Do you live to work or do you work in order to realize your passions, develop yourself and help others?

At Randstad Sourceright, our people are our greatest strength. We recognize the value of every individual, no matter if they are our candidates, colleagues or clients. For us, this means making work meaningful every day.

If you’re looking for the same-looking job as before, don’t apply for this role. We can only offer you a purposeful, progressive and satisfying career ;-)

We’re looking for an Executive Management Assistant (North Rhine Westfalen) to join our company and provide daily support to two of our Managing Directors Annelie and Tatiana.

Your daily tasks:

  • managing relationships with clients to ensure their needs are met while supporting senior colleagues in managing more complex client and customer relationships
  • acting as the first point of contact for requests from clients, scan these requests for urgency and confidentiality, answer, redirect, monitor and/or follow-up
  • overseeing, organizing and ensuring distribution of incoming and outgoing email to clients
  • drafting, revising and sending correspondence to clients
  • collecting data, preparing, revising and distributing reports
  • acting as a sounding board for directors
  • writing and distributing memos and internet items on behalf of management
  • preparing and reviewing reports / presentations
  • planning and organizing office and travel logistics
  • arranging venues, equipment, catering, accommodation and travel for complex events involving multiple participants arriving from various locations
  • arranging meeting facilities and providing the required assistance for participants, preparing documentation, taking notes and making sure actions are being addressed
  • being involved and leading innovative projects

What you will need 

  • previous experience as an Executive Assistant 
  • previous work experience in an international or multi geographical role and in working with different time zones
  • being honest, transparent, structured and direct 
  • first class organizational and communication skills
  • customer and service led focus
  • strong presentation preparation skills

Why we love what we do and we think you will, too:

  • we are empowered to speak up - through our Randstad in Touch engagement program, we gather real-time feedback and take action on employees’ suggestions and ideas
  • we work with diverse and creative people from the best companies globally
  • our leaders are inspiring us to do our best for our clients, candidates and colleagues
  • we value open communication and feedback and are proud to be an Open Company on Glassdoor, consistently outperforming our competitors
  • we empower our people through great conversations - not static performance reviews - to position them for success
  • we embrace diversity and support our clients to achieve their own Diversity & Inclusion goals

we are committed to growing sustainable communities, and through Randstad with Heart we give all our employees 8 hours of volunteering time to support a charity of their choice. We also have a long-standing partnership with Voluntary Services Overseas (VSO) and encourage our employees to volunteer.


Interested? Apply!

Questions? Contact our ITA Partner Marta:

Job Number: 3336

Community / Marketing Title: Executive Management Assistant